KVTA Board of Directors Meeting Minutes
June 2, 2026 | 6:30 PM | Clubhouse

Meeting Called to Order: 6:31 p.m.
Board members present: Yvonne Anderson, Tom Zukas, Nancy Gittleman, Dick Campbell, Kim Phillips. Not present: Reece, Jennifer Stokes

1. Approval of Previous Minutes

• May 2026 meeting minutes approved.

2. Homeowners Open Forum

• John Bringenberg on behalf of resident: concern raised regarding a brightly covered commercial vehicle parked in the community.
• Governing documents prohibit commercial vehicles on HOA property.
• The board clarified the vehicle belongs to a contractor performing temporary home renovations.

3. Financial Review & Treasurer’s Report

• Financial statements reviewed.
  • Chase CD matured 5/2026 with interest deposited into the reserve account
  • Purchased new CD for 6 months; matures 11/2026
  • Schwab CD matured 5/2026; interest deposited into reserve account.
  • New Schwab CK purchased for 3 months maturing 9/2026
  • Paint CD matures 6/2026
• Motion to approve financials: Dick motioned; Tom seconded. Motion approved.

4. Committee Reports

Technology

• Reece will provide website and technology statistics at the July meeting.

Special Events & Hospitality – Yvonne and Nancy

Community Picnic – June 27

• 78 adults and 28 children registered to date.
• Catering secured through Rusty Tap BBQ.
• Volunteers needed for setup (1:00 p.m.) and teardown (7:00 p.m.).
• Face painting, games, and community desserts planned.

Dumpster Days

• June 13–14.

Patio Tour

• June 19 at 6:00 p.m., hosted by Olivia Bechtel.

Clubhouse

• Air conditioning installation scheduled for June 9–10.
• Board approved Wi-Fi-enabled thermostat controls for both units ($208 capital expense).
  
  • Motion: Dick; Second: Yvonne.
  • Approved (Kim opposed).
• Warren will proceed with purchasing controls if funds cover both units.

Architectural Control Committee (ACC) – John Bringenberg

June Property Walk

• June Property Walk
• 21 properties currently out of compliance.
• 5 open escalated cases (down from 8).
• 19 improvement requests reviewed.

Common issues:

• Front porch damage from rabbits.
• Gutter maintenance.
• Brick and exterior repairs.

Additional items:

• The board requested notification to management that open ACC violations should be identified during home sales. during home sales.
• Surveillance camera complaint reviewed and closed. The camera was determined to be fixed-position and only monitoring the owner’s property.

Tennis Courts

• Perimeter grading and retaining wall work ongoing – Maintenance will complete.
• John will confirm the project timeline and July float test.
• The board discussed using existing stored windscreens rather than purchasing new screens.
• New nets and gate hardware remain under review.
• Handrail decision deferred until grading work is completed and safety can be evaluated.

Gardens

• Thank you to Cady for repairing garden boxes.
• No additional updates.

Newsletter

• Submission deadline: June 28 at noon.

Pool

• Greg continues working with pool monitors regarding responsibilities and expectations.
• Seasonal documents and notices will be posted as appropriate.

5. Maintenance Report

May Completed Work

• Debris removal and common area cleanup.
• Tree pruning and storm damage cleanup.
• Lighting maintenance.
• Pool opening preparations and equipment setup.
• Pool cleaning, filling, and furniture setup.
• Garden box repairs/replacement.
• Irrigation and landscape maintenance.
• Main line repair near 2747 E. Geddes Avenue.
• Tennis court bed cleanup and preparation.

June Planned Work

• Irrigation inspections and repairs.
• Weed control and pruning.
• Tennis court perimeter grading and landscape improvements.
• Retaining wall replacement.
• Rock screening and landscape restoration.

Additional Updates

Lawn Aeration

• Scheduled for Friday.
• Irrigation components will be flagged beforehand.

Clubhouse Air Conditioning

• Installation scheduled for June 9–10.
• Wi-Fi controls approved at $208.

Pool Chlorination

• Warren decided to continue using the current chlorination system.
• Warren will focus on more precise dosing to reduce chemical waste and minimize pool draining.

Tennis Court Retaining Wall

• Rock screening and backfill work has begun and will continue throughout June.

6. Old Business

Retaining Wall Project

• Discussion held regarding accounting treatment of labor costs associated with reserve-funded capital projects.
• Board requested labor cost estimates.
• Discussion tabled for future review.

7. New Business

• Ongoing efforts to improve bookkeeping processes, including time reporting and bill payment workflows.
• Printer for office discussed; no decision.

8. Closing

• Tom concluded the meeting with a joke.

Meeting Adjourned: 8:15 p.m.