KVTA Board of Directors Meeting Minutes
April 7, 2026 | 6:30 PM | Clubhouse

Meeting Called to Order: 6:31 PM

1. Approval of Previous Minutes

• March 2026 minutes approved

2. Homeowners Open Forum 

• Ann Winterbottom: Noted sprinkler overspray onto tennis courts on the SW side; suggested
  adjustment once the project is complete to protect the court surface. John Bringenberg will pass
  this on to Warren.
• Scott Ward: No questions
• Darcy Johnson: Requested pool staff job description and submitted a staffing plan.
• Michael Gelinus: Suggested adding basketball and/or four square to the tennis court area for
  children. He has plans including funding that he would be glad to share. Yvonne stated that it
  was too late in the process to make this change but we can address making this addition at a
  later time.

3. Financial Review & Treasurer’s Report (Yvonne)

• Jennifer noted that she approves the January financials after Marie corrected a few budget items.
  Motion to approve January financials (Yvonne); seconded (Reece) – Approved
  Two Schwab CDs matured in March and were transferred to First Bank with accrued interest
• Remaining CDs:
• Paint CD matured March 17; interest moved to paint fund; combined with additional funds to open
  a new 3-month CD (matures June 2026)
  One CD matures May 2026
  Chase CD matures May 2026

Marie has prepared a different spread sheet to help clarify the income information that will be shared with
the board at a later meeting.

4. Committee Reports

A. Technology – Reece

• Phone calls: 37 (+20)
  Contact forms: 14 (+9)
  Volunteer forms: 0
  Site views: 927 (+10%)
  Users: 417 (+2%)
  Top pages: Contact Us, Documents, Realtor/Mortgage Info

B. Special Events & Hospitality . Yvonne

• Picnic 2026: Grant submitted; park unavailable due to renovations; alternate location selected
  Planning meeting: April 23, 6:30–8:30 PM (Clubhouse)
  Boy Scout participation pending; backup plan in development
  Alzheimer’s presentation (Ann Worley): April 11, 10–11 AM (Clubhouse; refreshments provided)

C. Clubhouse Cleaning (Yvonne)

• Clubhouse cleaned April 1
  AC project on hold; meeting with Warren to review options and costs

D. Architectural Control Committee (ACC) – John Bringenberg

• 24 requests submitted this year
  Kickoff meeting scheduled week of 4/13; Spring walk to follow. Volunteers needed

E. Tennis Court Project Updates:

• Old retaining wall removed due to end-of-life condition
  Proposal for new block wall; awaiting bids
  Gates: Both ADA compliant; south gate requires drainage pipe
  Bench to be refinished and reused
  Concrete pour scheduled next week; additional concrete required.
  Homeowner communication scheduled to alert the concrete pour.
  Project timeline extended due to contractor’s schedule; anticipated completion July
  Gate access options under review (standard vs. upgraded entry system). Leaning towards a
  similar lock/key as before with the option to install a push bar entry later (as budgets permit).
  Homeowner communication ongoing

F. Gardens (Reece & Kim)

• Outreach completed; 2 new gardeners added
  5 plots available
  Payment process communicated; tracking in place
  Water expected at the end of May (Level 1 restriction) – include in newsletter

G. Newsletter (Kim)

• May issue deadline: April 28 (before noon)

5. Maintenance – Warren & Cady

Work Completed

• Repaired two vandalized mailboxes (this work took a full day).
  Excavated and repaired broken pipe – for reference, the team had to dig a 5 square foot hole to
  allow the contractor to fix the pipe. Strenuous and arduous work.

Ongoing / Planned Work

• Evaluating replacement pool cleaning machine; decision pending
  AC project on hold; meeting with Warren to review options and costs

6. Old Business | New Business | Closing

• None | None | Tom Zukas shared two jokes. | Meeting adjourned at 7:23 PM